Data Protection Statement

1. Name and address of the Controller

The Controller, as defined in the General Data Protection Regulation and other national data protection laws of the Member States as well as other data protection provisions, is

Dr Bredenfeld UG (haftungsbeschränkt (limited liability)) represented by Dr Ansgar Bredenfeld (Director)
Werner-Heisenberg-Strasse 3
39106 Magdeburg
Tel. 0391-59777605
Tel. 0151-16735623

Local Court Stendal HRB 13913
VAT no.: DE274696580

2. Fundamental aspects

This data protection statement is designed to inform users of this website concerning the nature, scope and purpose of the collection and use of personal data by the above website operator.

The website operator takes the protection of your data very seriously, and will treat your personal data as confidential and in compliance with the statutory regulations. As new technologies and the permanent further development of this website can result in changes to this data protection statement, we recommend that you check the data protection statement at regular intervals.

Definitions of the terms used (e.g. "personal data" or "processing") can be found in Art. 4 of the GDPR.

As a general rule, we process personal data of our users only insofar as this is necessary for the provision of a functioning website as well as of our content and services. Personal data of our users are routinely processed solely with the consent of the user. An exception applies in cases in which the prior obtaining of consent is not possible for objective reasons, and processing of the data is permitted by statutory regulations.

3. Access data

We, the operator or provider of the website, collect data on access to the website on the basis of our legitimate interest (Art. 6 (1f) GDPR), and store these as (server log files) on the website server. The following data are logged as a result.
- information on the browser type and the version used - user's operating system
- user's Internet service provider - user's IP address
- date and time of access
- websites from which the user's system reaches our Internet site
- websites called up by the user's system via our website
The data are also stored in our system’s log files. These data are not stored together with other personal data of the user.

4. Purpose of the processing

The temporary storage of the IP address by the system is necessary in order to enable delivery of the website to the user's computer. This necessitates storage of the user’s IP address for the duration of the session.

The storage in log files ensures the functionality of the website. In addition, the data enable us to optimise the website and to ensure the security of our information technology systems. No evaluation of the data for marketing purposes takes place in this context.

The personal data, notified within the scope of the recording of the registration data for the RoboCup Junior Tournaments, will be used exclusively for the organisation of the qualifying tournaments stated below and, in the event of qualification, for the organisation of the RoboCup Junior Final in Magdeburg.

These purposes also constitute our legitimate interest in data processing pursuant to Art. 6 (1f) GDPR.

5. Duration of the storage

The data are erased as soon as they are no longer required to achieve the purpose of their collection. If the data are collected for the provision of the website, this will be the case when the respective session has ended.

If the data are stored in log files, this will be the case at the latest after seven days. Storage for a longer period is possible. In this case, the users’ IP addresses will be deleted or changed, such that assignment of the client accessed is no longer possible.

Following completion of the qualifying tournaments and of the final, your data will be blocked against further use and erased following expiry of the fiscal and commercial-law retention periods, unless you have expressly consented to the further use of your data. We shall continue to use your email address only, in order to inform you of future RoboCup events.

6. Forwarding of personal data

For organisational reasons, the registration data must also be forwarded to the organisers of the qualifying tournaments. Team managers who register their teams for the qualifying tournaments, must therefore issue express consent to the forwarding of their registration data for this purpose.

The registration of your RoboCup Junior Teams for one of the qualifying tournaments and, in the event of qualification, for the RoboCup Junior Final in Magdeburg, requires your contact and team data. They will be recorded and stored centrally following the creation of your user account. Your registration data will be forwarded to the respective organisers of the qualifying tournaments for organisational processing. They will not be forwarded to third parties over and beyond this.

The registration data include the location of the establishment participating, the contact data of the responsible team leader (email address, user ID, first name, family name, telephone number), the full postal invoicing address, the number of teams participating and supervisors. In the further course of registration for the tournaments, the names of the teams, the first names and family names of the team members, their dates of birth and gender will be requested. The first names and family names of all supervisors will also be recorded. All data are required for the holding of the competitions.

The data will be forwarded solely to the organisers of those qualifying tournaments in which the teams from a location participate, i.e.

for participation in the RoboCup Junior Qualification Berlin
HANDS on TECHNOLOGY e.V.
Plautstrasse 80
04179 Leipzig
Christine Widmann, cw@hands-on-technology.org, telephone 0341-2461583

for participation in the RoboCup Junior Qualification Hamburg
University of Applied Sciences Hamburg
Am Schwarzenberg-Campus 3
21073 Hamburg
Henning Haschke, henning.haschke@tuhh.de, telephone 040 – 428784646

for participation in the RoboCup Junior Qualification Hanover
Kurt-Schwitters Grammar School Misburg
Hinter der Alten Burg 3
30629 Hanover
Dirk Stellfeldt, dirk.stellfeldt@kurtschwitters-gym.de
Joachim Selke, joachim.selke@goetheschulehannover.de

for participation in the RoboCup Junior Qualification Sankt Augustin
CJD Christophorus School Königswinter
Cleethorpeser Platz 12
53639 Königswinter
Dr Winfried Schmitz, Wschmitz@cjd-koenigswinter.de, telephone 02223-92220

for participation in the RoboCup Junior Qualification Vöhringen
RoCCI e.V.
Maiweg 2
89250 Senden
Dr Johannes Klotz, registrierung@rocci.net

for participation in the RoboCup Junior Qualification Mannheim
University of Mannheim
Paul-Wittsack-Str. 10
68163 Mannheim
Ute Ihme, u.ihme@hs-mannheim.de, telephone 0621-292-6763

for participation in the RoboCup Junior Qualification North West
Gymnasium Bad Zwischenahn-Edewecht
Humboldtstr. 1
26160 Bad Zwischenahn
Jürgen Pein, pei@gze-ni.de
Angela Smit-Fornfeist, smi@gze-ni.de

for participation in the RoboCup Junior Qualification Kassel
University of Kassel
Faculty of Electrical Engineering/Informatics
Wilhelmshöher Allee 71 - 73
34121 Kassel
Andreas Scheel, robocup@uni-kassel.de
Nicole Ternes, nicole.ternes@eecs.uni-kassel.de

7. Possibility of objection and removal

The collection of the data for the provision of the website and the storage of the data in log files is absolutely necessary for operation of the Internet site. As a result, the user has no possibility of objection.

8. Use of cookies

Our website uses cookies. Cookies are text files that are stored on the user’s computer system in or by the Internet browser. When a user calls up a website, a cookie can be stored on the user's operating system. This cookie is given a characteristic string that enables clear identification of the browser during renewed call-ups of the website. The use of cookies increases the user friendliness and the security of this website.

Cookies are stored on the user’s computer which then forwards them to our site. This means that you, as user, also have full control over the use of cookies. You can deactivate or restrict the transfer of cookies by changing the settings in your Internet browser. Cookies already stored can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, this may possibly mean that some functions of the website can no longer be used in full.

9. Contact by email

Contact can be made via the email address provided. In this case, the user’s personal data, forwarded in the email, will be stored. The data will not be forwarded to third parties in this context. The data will be used exclusively for the processing of the conversation.

Given the availability of consent by the user, the legal basis for the processing of the data is Art. 6 (1a) GDPR. The legal basis for the processing of the data, forwarded in the context of sending of an email, is Art. 6 (1f) GDPR. If the email contact is aimed at conclusion of a contract, an additional legal basis for the processing is Art. 6 (1b) GDPR.

In the event of contact by email, this also constitutes the required legitimate interest in the processing of the data.

The data are erased as soon as they are no longer required to achieve the purpose of their collection. With the personal data sent by email, this will be the case when the respective conversation with the user has ended. The conversation will be ended when it becomes clear from the circumstances that the matter concerned has been clarified finally.

10. Rights of the user

a) Right of access
As user, you have the right, upon request, to free information concerning which personal data are stored on you. You also have the right of rectification of incorrect data, of restriction of processing or of erasure of your personal data. If applicable, you can also assert your right of data portability.

b) Erasure of data
Provided your wish does not conflict with a statutory obligation to retain data, you have a right of erasure of your data. Data stored by us will be erased if no longer required for the intended purpose, and provided no statutory retention periods apply. If erasure is not possible because the data are required for admissible statutory purposes, processing of the data will be restricted concerning this point. In this case, the data will be blocked and not processed for other purposes.

c) Right of objection
You have the right to file an objection at any time against the processing of your personal data, carried out on the basis of Art. 6 (1e) or (1f) GDPR, for reasons resulting from your particular situation.
The Controller will then no longer process your personal data, unless he can demonstrate compelling reasons for the processing warranting protection, and these prevail over your interests, rights and liberties, or if the processing is for the purpose of asserting, exercising or defence of legal entitlements.
If your personal data are processed in order to carry out direct advertising, you have a right to file an objection at any time against the processing of your personal data for the purpose of such advertising.
If you object to processing for the purpose of direct advertising, your personal data will no longer be processed for these purposes.
In connection with the use of services of the information society, you have the possibility of exercising your right of objection via automated procedures that use technical specifications.

d) Right of revocation
You have the right to revoke your data protection declaration of consent at any time. Revocation of the consent shall not affect the legality of the processing, carried out on the basis of the consent, up until the revocation.

e) Right to complain
Notwithstanding any other administrative-law or judicial remedy, you have a right to complain to a supervisory authority, in particular in the Member State of your residence, your place of work or the place of the suspected violation, if you are of the opinion that the processing of your personal data violates the GDPR.

The supervisory body with which the complaint has been filed, will inform the complainant of the status and the results of the complaint, including the possibility of a judicial remedy pursuant to Art. 78 GDPR.

11. Contact person for data protection matters

If you wish to receive information concerning your personal data or their rectification or erasure, or have further questions concerning the use of your personal data provided to us, please contact:
Dr Ansgar Bredenfeld, Werner-Heisenberg-Str. 3, 39106 Magdeburg, telephone 0391/59777605, datenschutz(at)robocupgermanopen.de